Design Administration Co-Ordinator

The Design Administration Co-Ordinator will conduct all administrative functions for the Design Team and will report to Technical Design Administration Manager.

What you will be doing:

• Manage and update the design/revision trackers.
• Allocate schemes on contract award and allocate points accordingly based on the quotation.
• Compile weekly and monthly reports and issue to the Design and higher Management Team.
• Arrange & attend any meetings as required and take minutes, this could be client based or internal meetings.
• Make initial contact with the client after scheme award to request design information and confirm scope of works.
• Provide any information updates to clients as required.
• POC Management including- Acceptance & Payment, updating the POC tracker, requests & revalidation and updates & chasers
• Plant Log Management- Undertake & manage Line & Land Searches as required
• Undertake all legal functions including management of and reporting of- BCA (BI-lateral Connection Agreements), AA (Adoption Agreements), Easement and legal process logs
• Liaise with clients regarding Heads of Terms
• Process and handover to clients all revised approved design revision drawings.
• To process, log and track all required design approval information as required.
• To liaise with the Commercial Team regarding contract acceptance and upfront payments.

What we ask from you:

• Good reading, writing, and arithmetic skills. GCSE grade 4 and above (A-C or equivalent) in Maths and English.
• Knowledge of Microsoft Office including Excel.
• Duties require professional verbal and written communication skills.
• Good telephone manner.
• Ability to work within timescales and to deadlines.

What we can offer in return:

• Benefits include cashback plans including eye-care, dental & prescriptions, to name just a few….. please click on our benefits brochure to view further details
• Gym, fitness and retail discounts
• Donate a Day – we will gift you an extra day off each year to do something for charity or within the community
• Mentoring and ongoing guidance, not only to settle you into your role, but throughout your career with Aptus
• We promote physical and mental health and provide additional support to our employees via our Employer Assistance Program all year round

This is a full-time position working within an office environment

Location – Unit 19-20, Barrs Fold Rd, Wingates Industrial Estate, Bolton, BL5 3XP

What’s next?

Please send your CV and contact details to [email protected]

If you are shortlisted for this role, you will be contacted by a member of our People Team or Manager, who will usually arrange a short telephone interview before arranging a face-to-face interview.